Roads & Common Drives

The Roads & Common Drives Committee acts on the HOA’s behalf regarding the public streets in the neighborhood and oversees the Common Drive Escrow Accounts.

All public Roads in the neighborhood fall under the Virginia Department of Transportation’s (VDOT) control. All maintenance and repair of these roads and adjacent stormwater drainage ditches are VDOT’s responsibility, as is the sidewalk adjacent to Clara Barton Drive. The sidewalk adjacent to Robert Carter Road is Fairfax County’s responsibility.

The Committee maintains awareness of the condition of roads within the neighborhood, reporting to VDOT necessary maintenance and repairs to the road surface, shoulders, stormwater ditches, or storm drains, as well as identifying the need for more significant roadwork (i.e., major resurfacing). The Committee maintains contact with VDOT personnel to encourage their focus on any needed repair work.

Within the neighborhood there are sixty-six (66) Common Drives, also referred to as Pipestems. These driveways connect multiple homes to their adjacent public street and are jointly and equally owned by each homeowner located on the Common Drive. There are 236 homes located on Common Drives throughout the neighborhood.

The maintenance and repair of a Common Drives is the collective responsibility of the homeowners it serves. In order to ensure proper maintenance, each homeowner living on a Common Drive is subject to an annual charge. The HOA holds these charges in an escrow account specific to each Common Drive, with these funds made available to the homeowners for maintenance and repair purposes at their request.

The Committee maintains a current listing of Common Drive Escrow Account Balances, as provided by the HOA’s Accountant. It advises the Board regarding the setting of the Annual Common Drive Assessment rate charged to homeowners. It also establishes and maintains, in consultation with the Treasurer, Escrow Account Procedures to be followed when Common Drive homeowners require disbursement of funds for maintenance and repair.

Original Grading Plans for all lots within the neighborhood are held by the Committee.

If any homeowner in Fairfax Station wishes to contact VDOT regarding a complaint or concern related to the road on which they live, they are encouraged to contact VDOT directly for answers or resolution. Please refer to the following list for ways in which a representative can be contacted:

To report road/shoulder damage (i.e., potholes) or snow removal complaints:

Phone: 703-383-8368 or 1-800-367-7623. You should be given a work order number for future reference.

Online: www.virginiadot.org

E-Mail: novainfo@vdot.virginia.gov

For Traffic & Road Conditions:

Phone: 511

Online: www.511virginia.org


2013 VDOT Road Slurry Project

Over several years the Association was actively involved in a program to bring attention to the deteriorated condition of the streets in our community. In early 2013 we were advised by the newly assigned VDOT Infrastructure Manager that our roads had been included in a broader Northern Virginia Road Slurry Seal contract. While acknowledged to not be as permanent a solution as a complete milling & paving project, this work was intended to provide several years protection from further deterioration.

This interim solution occurred over the spring/summer months. VDOT began the process of preparing the road surfaces of each street in preparation for applying the "slurry/sealer" top coat. The preparation process first included asphalt patch-paving significant sections of many streets. That was followed by the application of a crack sealer. Only after these two repairs were completed was the slurry/sealer applied. Although the slurry process is not equivalent to repaving, it will provide a short term solution (about 3 - 5 years) to the problem.

Long term, VDOT still acknowledges that many of our streets need substantial repaving in the future. The cost of resurfacing is many times higher than the slurry/seal repairs implemented. As repaving funds become available our community will receive consideration for more substantial repairs. Even when budget monies become available, it may take many years to complete a resurfacing project.

Actual Timeline: The patch-paving phase began in March, and was completed in mid-April, followed by the removal of the the road markings on Clara Barton and Robert Carter, replaced with temporary paint. The reason for removal is that the Slurry will not adhere to the previous markings. The Crack Sealing portion of the project started in May and continued through June. The contractor started the final phase of the project July 26, having placed door hangers at all homes the previous week to alert them to the pending work schedule. The final work was completed on August 9, 2013.


VDOT 2012 - Road Conditions

The FSHOA sent a detailed letter to the Virginia Department of Transportation and local government representatives detailing the poor condition of the Secondary Roads in our community. Efforts continue to ensure repairs and eventual resurfacing of our roads is achieved. Click here for details.

On April 23, 2012 VDOT responded to our inquiry. Thanks to support from State Senator Dave Marsden and Delegate Tim Hugo, VDOT will be taking action on a number of items making the necessary repairs. We have also positioned our community for greater consideration in the 2013 resurfacing process. Click here for details.

The Association sent a follow up letter to VDOT officials on May 4 to clarify their response to our original inquiry. Click here for details.


VDOT 2011/2012 SNOW PLAN

Delegate Tim Hugo has recently sent out information regarding VDOT’s preparation for winter, in which he described the content of a Snow Briefing presented by their Northern Virginia District.

In the briefing, VDOT stated that only one degree separates a rain event from a freezing rain event and the National Weather Service expects more of these hard-to-forecast events this winter. VDOT stated that it is the mixed weather (snow/rain/ice) events that create the most problems for VDOT not necessarily the large snow events.

In response, VDOT has increased the number of trucks by 400, doubled the amount of Automatic Vehicle Locators (AVLs), and added $19 million to the budget since last year. VDOT has allotted $55 million for this winter season for the Northern Virginia area; however, it must cover almost 18,000 lane miles of roadway.

As you may recall, last year was VDOT's first year implementing 'snow maps' and AVLs; both of these items were highly effective at improving VDOT's snow response. In addition, VDOT will be making interactive snow maps available on-line to the public which will display the locations of plow trucks and snow plow routes.

To make the snow removal process easier, VDOT has a few recommendations and reminders for local citizens:

  1. When shoveling your own sidewalk/driveway, leave at least 5 feet of snow from the curb until after the plow has passed through.
  2. Park your car on the odd numbered side of the street or in driveways. The more cars are parked on the street, the less amount of snow is able to be plowed.
  3. Stay off the road if there are reports of a storm! One of the biggest things to slow down the plowing process are abandoned cars.
  4. Remember that it is harder for crews to plow packed snow and especially ice. Don't expect to be able to see black pavement once the plow comes through.
  5. The goal is to make all roads one lane passable, not clear them completely of snow.

In addition, contact information for VDOT is as follows:

  1. Call 511 for road conditions.
  2. Visit www.511virginia.org for road conditions and traffic cams.
  3. Follow @511northernva on Twitter for road conditions and accidents.
  4. Visit www.YouTube.com/VDOTweb for snow removal tips
  5. Visit www.VirginiaDOT.org for news and road conditions.
  6. Email novainfo@vdot.virginia.gov or call 1-800-FOR-ROAD to report unplowed roads.

VDOT has prepared very comprehensive briefing materials, 2012 Snow Fact Sheet and the NOVA 2012 Snow Briefing that you may find useful. In addition, VDOT had also prepared winter travel tips, Snow Travel Tip

 

VDOT ONLINE SNOWPLOW TRACKING TOOL

The Virginia Department of Transportation (VDOT) has implemented a new web tool that shows the status of plowing in Northern Virginia neighborhoods. Residents can navigate a map, similar to using a Google map, to find out if snowplows have started working in their neighborhood once it snows two inches or more. The information is provided through the use of Automatic Vehicle Locators (AVLs). Once it snows at least two inches, residents can find out the status of plowing in Fairfax, Loudoun and Prince William county neighborhoods at. The webpage shows plowing status during storms when two or more inches have accumulated.

The website is www.novasnowplowing.virginia.gov.

I recommend checking out how to use the new site at http://youtu.be/HMRaItZLgyo

VDOT has organized northern Virginia streets into 600 "snow maps" which are assigned to plow drivers. These are the maps users will view and be able to find out whether crews are plowing, have plowed or have not started a particular snow map. Street-by-street progress is not shown.

Users can enter an address in northern Virginia to see a color-coded snow map that indicates the plowing status in that area:

  • Green indicates a neighborhood has been plowed,
  • Yellow means plows are in progress in the neighborhood,
  • Blue indicates plows have not yet started the neighborhood; and,
  • Gray means the area is not maintained by VDOT. Cities, towns and some developments maintain their own roads.

Quick Tips for Users:

  • Be sure to enter your complete address (i.e. 11603 Havenner Court, Fairfax Station, Virginia
  • The website tracks VDOT-maintained neighborhoods only.

Illustrative map of our community - Click to see pdf

email: roads-and-common-drives@fshoa-va.com